Word Processing BasicsBasics
A word processor is a package that processes textual matter and creates organized and flawless documents. A processor has everything that a conventional typewriter has. In addition, not only removes all the limitations of typewriters but also offers various useful features that cannot be even dreamt of with typewriters.
Features of Word Processors
Now that you have started appreciating the word processors, let us delve deep to find more about word processor features.
1. Fast Typing text in a word processor becomes speedy as there is no mechanical carriage movement associated.
2. Editing features Any type of correction (insertions, deletions, modifications. etc.) can be made easily as and when required.
3. Permanent storage With word processors, documents can be saved as long as desired. The saved document can be retrieved whenever desired.
4. Formatting features The typed text can be made to appear in any form or style (bold, italic, underline, different fonts etc). All this is possible due to formatting features of word processors.
5. Graphics Most modern word processors provide the facility of incorporating drawings in the documents which enhances their usefulness.
6. OLE (Object Linking and Embedding) Most modern word processors provide facilities to link or embed objects in a document. Objects are saved entities of different types like charts, equations, video clips, audio clips, pictures etc.
7. Spell check Word processors not only are capable of checking spelling mistakes and suggesting corrections but also for grammatical mistakes and suggest improvements.
8. Mail merge The mail merge facility enables you to print a large number of letters/documents with more or less similar text. For instance, same invitation letter has to be sent to invitees. Only the names and addresses are to be changed. In such cases, mail-merge be very useful.
Word shortcut keys
Ctrl + A = Select all contents of the page.
Ctrl + B =Bold highlighted selection.
Ctrl + C = Copy selected text.
Ctrl + X= Cut selected text.
Ctrl + N = Open new/blank document.
Ctrl + O = Open options.
Ctrl + P = Open the print window.
Ctrl + F = Open find box.
Ctrl + I =Italicise highlighted selection.
Ctrl + K =Insert link.
Ctrl + U=Underline highlighted selection.
Ctrl + V =Paste.
Ctrl + Y = Redo the last action performed.
Ctrl + Z = Undo last action.
Ctrl + G = Find and replace options.
Ctrl + H = Find and replace options.
Ctrl + J =Justify paragraph alignment.
Ctrl + L = Align selected text or line to the left.
Ctrl + Q = Align selected paragraph to the left.
Ctrl + E = Align selected text or line to the center.
Ctrl + R = Align selected text or line to the right.
Ctrl + M =Indent the paragraph.
Ctrl +T = Hanging indent.
Ctrl + D = Font options.
Ctrl + Shift + F= Change the font.
Ctrl + Shift + > = Increase selected font +1.
Ctrl + ]= Increase selected font +1.
Ctrl + [ =Decrease selected font -1.
Ctrl + Shift + * = View or hide non printing characters.
Ctrl + (Left arrow) = Move one word to the left.
Ctrl + (Right arrow) = Move one word to the right.
Ctrl + (Up arrow) = Move to the beginning of the line or paragraph.
Ctrl + (Down arrow) = Move to the end of the paragraph.
Ctrl + Del = Delete word to the right of the cursor.
Ctrl + Backspace = Delete word to the left of the cursor.
Ctrl + End =Move cursor to end of the document.
Ctrl + Home = Move cursor to the beginning of the document.
Ctrl + Space = Reset highlighted text to default font.
Ctrl + 1 = Single-space lines.
Ctrl + 2 = Double-space lines.
Ctrl + 5 = 1.5-line spacing.
Ctrl + Alt + 1 =Change text to heading 1.
Ctrl + Alt + 2 =Change text to heading 2.
Ctrl + Alt + 3 =Change text to heading 3.
F1 = Open help.
Shift + F3 = Change case of selected text.
Shift + Insert = Paste.
F4 = Repeat the last action performed (Word 2000+).
F7 = Spell check selected text and/or document.
Shift + F7 = Activate the thesaurus.
F12 = Save as.
Ctrl + S = Save.
Shift + F12 = Save.
Alt + Shift + D = Insert the current date.
Alt + Shift + T = Insert the current time.
Ctrl + W = Close document.
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